Accounts Payable Manager

Accounts Payable Manager

c.£42,000 per annum

Bedford

Permanent

Hybrid Working

Are you an experienced finance professional with a keen eye for detail and a passion for process improvement? MaPS are looking for a dedicated Accounts Payable Manager to lead their AP function and ensure smooth financial operations.

The Accounts Payable Manager will report directly to the Financial Controller. In this role you will be responsible for the following;

• Managing the AP function and related finance system entries
• Supervising the work of the accounts assistant and providing guidance as and when required to aid development
• Purchase invoice processing - receiving, logging invoices from suppliers and obtaining necessary approvals in line with authority levels set.
• Handling both internal and external queries related to payments and invoices
• Reviewing and approving payment runs and payment journals twice weekly
• Reviewing and reconciling the aged creditor reports and resolving any outstanding issues
• Preparing new vendor / employees bank details in our online banking tool and performing necessary audit checks
• Supervising credit cards / expenses reconciliations and posting of transactions
• Analysing cash payments on a monthly basis and liaising with the Financial Accountant on quarterly cash requests to DwP
• Providing assistance on coding queries including VAT codes
• Preparing monthly accruals for unposted purchase invoices
• Assisting with monthly balance sheet reconciliations
• Ensuring all suppliers and employees are paid accurately and on time
• Identifying areas where processes could be more efficient and offering solutions
• Assisting other team members with work to ensure accuracy and that reporting deadlines are met
• Assisting with the month / year end procedures and the annual audit
• Assisting with ad-hoc project as required
  
  

  You will need to demonstrate the following skills and experience;

  • At least 3 years’ experience supervising Accounts Payable in a similar role
  • Thorough and practical understanding of management accounting principles and techniques
  • Previous experience of working / dealing with a high volume of transactions
  • Intermediate to advanced proficiency with accounting software and Microsoft Office
    (in particular Excel and Word)
  • Good understanding of business and financial issues
  • Excellent communication and collaborative skills
  • Ability to work effectively and sensitively as part of a team to achieve success
  • Proactive manner, ability to use own initiative, and willingness to accept responsibility
  • Capable of working under pressure and to tight deadlines
  • Ability to multi-task and manage a varied workload
  • Proactive in seeking guidance when planning or prioritising complex or conflicting
    tasks
  • Process focussed and methodical manner, with a high level of attention to detail
  • Ability to be flexible, understanding that sometimes requirements can change.

The Money and Pensions Service is based in Bedford and as a key employer in the town we work hard to ensure that we are an active part of the community. This is a great opportunity for you to join us in Bedford and to be an integral part of the Money and Pensions Service team.

We are already forging great relationships with Bedford Borough Council and other local organisations to ensure that we are an active part of the community and fully integrated to play our part in the Government’s “levelling-up” strategy. This is a wonderful opportunity for you to be one of the first colleagues to join us in Bedford and to be an integral part of helping us establish ourselves in the town.

At the heart of the Money and Pensions Service are our values – caring, connecting and transforming, which are the foundation of our success. They permeate every area of our work and define all our business relationships and the way we work with each other. We’re not only looking for the best people in and around Bedford to come and work for us, but we need people who align themselves to our values: -

• Caring
  We care about our colleagues and people whose lives we are here to transform.
• Connecting
  We will transform lives through our ability to make positive connections.
• Transforming
  We are committed to transforming lives and make a positive societal impact.

About MaPS

At MaPS, we help people – particularly those most in need – to improve their financial wellbeing and build a better, more confident future. Working collaboratively across the UK, we make sure customers can access high-quality money and pensions guidance and debt advice throughout their lives, however and whenever they need it.

About our people 

In our move to Bedford, we aim to attract and retain the absolute best talent, so we can achieve our objectives and continue to make a difference to millions of people’s lives.  We are keen to encourage applications from individuals across the whole community with the skills, knowledge, and behaviours for the job, and who show a strong commitment to MaPS’ objectives, values, and vision.  It is important to us that we continue our ambition to be a genuinely diverse and inclusive organisation, so that we reflect the people we are here to help.

Our inclusive working environment

By fostering our values, we are immensely proud of the inclusive working environment that we have created. The diversity of our people is a strength that we embrace and wish to build upon, so we are committed to attracting people of all backgrounds.

We work hard to ensure that we have a progressive approach to inclusion, equity and belonging.  We really do want our colleagues to “bring their whole selves to work.”

By way of brief example, we have an enviable ethnic diversity mix, equal gender balance with a zero mean gender pay gap and thriving colleague and ally networks, including LGBTQ+, neurodiversity, women’s health, men's health, ethnicity, and diversity.

What Money and Pensions Service can offer you?

• Generous Annual Leave – 30 days plus Bank Holidays
• Pension scheme – contributions matched 2 to 1 (up to 10% of your salary)
• Interest-free loan to help you buy season tickets for buses and trains
• Cycle to work Scheme
• Subsidised eye test & flu jabs
• Life assurance scheme
• Give as you earn scheme
• Employee assistance programme (EAP)
• PAM Assist and PAM Life scheme (Wellbeing)
• Enhanced family and sick pay
• Paid volunteering (2 days a year)
• Recognition Scheme
• Discounts portal to numerous retailers

At MaPS, we take pride in our flexible approach to work.  As standard, we work on a hybrid basis with a minimum of 2 days in the office per week. Hybrid working is a voluntary, noncontractual arrangement and your office will be your contractual place of work. The number of days that anyone will be able to work at home will be determined primarily by business needs, but personal and other relevant circumstances will also be considered. If you are successful, any opportunities for hybrid working, including whether a hybrid working arrangement is suitable for you, will be discussed with you prior to you taking up your post.

If you are successful at interview, we operate a reserve list where your details will be held for up to 6 months. Should a vacancy come available in that time with the same essential criteria, reserve list candidates will be offered that position with no further assessment required.

If you’re already a MaPS employee, and as part of our Talent Strategy, we’re committed to strengthening opportunities for our people to learn, grow, progress, and thrive. For many of you, this may be preparing and applying for your next role with us, and we're passionate about ensuring you feel supported throughout your internal recruitment experience. Please get in touch if you want to know more about some of the ways in which we could support you by emailing recruitment@maps.org.uk

Terms and conditions | Money and Pensions Service (maps.org.uk)

Job Reference:  MaPS00683

Close Date: 18^th September 2024